The rota lives in Excel
And it wobbles at the first no-show: one change and you rebuild half the spreadsheet.
HR platform · AI-first · Mobile
HR software for your industry.
Whether cleaning, security, logistics or a practice — if you plan shifts and have a team on site, PlanState is made for you. Rota, hours, premium pay and recruiting in one interface.
The pattern is the same everywhere
Shifts, absences, premium pay — every week all over again
A sick note means ringing round
You call down the list until someone steps in — usually the same people every time.
Premium pay only at month-end
Hours, night and Sunday premiums get reconstructed after the fact instead of captured as you go.
The team isn't at a desk
People on site or on the road don't read intranet email. Information arrives too late.
One product, every industry
Everything your business needs
AI rota
The proposal is ready in seconds — all you do is approve it.
Time tracking
Clock-in, clock-out and breaks captured on mobile, right on site.
Premium pay & payroll
Calculated automatically and ready for payroll export.
Absence management
Qualified cover is suggested instantly.
Mobile app
Rota, shift swaps and payslips always to hand.
Recruiting
Job posts, careers page and applicant pipeline in one place.
Digital personnel file
Qualifications, contracts and certificates at your fingertips.
GDPR & servers in Germany
Data protection built in, hosted exclusively in Germany.
A day with PlanState
How your working day runs with PlanState.
With PlanStateEveryone sees their current shift in the app. No asking around, no paper.
Without a systemThe plan is on the wall or in a spreadsheet — nobody's quite sure who's in when.
Try it free
14 days to try for yourself.
No risk, no credit card. Set up your team, create your first rota — and see if it fits.
Who PlanState works for
These industries already work with PlanState
No special case, no industry module: wherever shifts are planned, hours recorded and premiums settled, PlanState works just like it does here.
Don't see your industry? Try PlanState — chances are it still fits.
Voices
What our customers say
From very different businesses — and always the same reason.
Good to know
PlanState for your industry — what matters
Industries look very different from the outside, but the HR work behind them barely does: there are shifts, duties or routes, a team that isn't sitting at a desk, and premiums that have to be settled correctly at month-end.
That's exactly the pattern PlanState solves. The AI builds the rota, checks rest periods and maximum working hours, and instantly suggests qualified cover when someone drops out. Hours are captured on mobile, and premiums and overtime flow automatically into payroll prep, including a payroll export.
Your team manages availability, preferences and leave themselves in the app — on the device they already carry. Everything in one interface, GDPR-compliant and with servers located in Germany.
Frequently asked questions
Yes. What matters isn't the industry but the pattern: as soon as you plan shifts, duties or routes and have a team on site, PlanState fits. The list above is a sample, not a limit.
Route and assignment planning are included. You plan assignments with location and time window, your team clocks in and out on mobile on site — travel times and records come along too.
Yes. PlanState pays off from just a few employees, because the effort of scheduling, time tracking and payroll prep disappears straight away. You pay per employee per month, with no setup fee.
No. All features are included in one platform — rota, time tracking, absences, payroll prep, recruiting and personnel file. You use what you need and add the rest later.
PlanState is built GDPR-compliant, and the data is held exclusively on servers in Germany. On request we sign a data processing agreement; subprocessors are fully documented.
How to get startedReady to go in 15 minutes.
Ready to go in 15 minutes.
From £4 per employee.
- 1Import your teamAdd employees and locations — or bring them in via import.
- 2AI plans, you reviewThe first rota is created automatically — you approve it with one click.
- 3100% mobile-optimisedEvery employee has full access to their rota, time tracking and payslips, any time.
PlanStateRecommended
from£4per user / month
billed annually✓ Shift planning with templates, week after week
✓ Shift swaps and open shifts across the team
✓ Holiday and absence requests with approval
✓ Basic employee records for every team member
✓ Employee app for the whole team
✓ Available in 4 languages for international teams
From Core: AI auto-planning, time tracking with Working Time Regulations checks, sickness reporting with cover management, digital employee records and hours balances · from Pro: payroll export and premiums · Recruiting as an add-on module