Recruiting software that ends inbox chaos.
Create job ads with AI, publish them on your own careers page and manage every applicant in one clear pipeline — no developers needed.
- UK GDPR compliant
- EU data centres
- Inclusive job ads
- AI copy
- job ad in minutes
- One pipeline
- all applicants at a glance
- Careers page
- built in minutes
In short: careers page, job ads and pipeline in one.
- Enter a title and the key details — the AI writes six sections in inclusive, gender-neutral language. You review and apply.
- Your own careers page with logo, colours, fonts and your own subdomain — no developers, with an instant preview.
- A configurable, colour-coded pipeline from new application to hire — with a counter for every stage.
- Ratings, interviews, messages and one-click rejection with a reason — documented instead of buried in the inbox.
- A hiring team per job: colleagues see only their own roles · UK GDPR, EU data centres.
Recruiting by inbox costs you candidates
Good applicants are gone fast. Reply too late and you lose them to whoever was quicker.
- Day 1
The ad takes shape in Word
The copy from the last role gets rewritten. Whether the wording could fall foul of the Equality Act, nobody knows.
- Day 4
Applications sit in three inboxes
One in the info@ inbox, one with the manager, one in spam. The spreadsheet is from Monday.
- Day 9
Nobody knows who is where
Has Ms Leihberg been invited to interview yet? Did anyone reply? Two colleagues ask the same thing.
- Day 14
The offer comes too late
Your first choice has signed elsewhere. Rejections to the rest: never sent.
One pipeline
A single glance tells you who is where.
- AI job ad in minutes instead of afternoons
- Every application lands in one pipeline
- Ratings and interviews sit on the candidate's record
- Rejection with a reason — one click, documented
With PlanState, finally bring structure to recruiting
On the left, the inbox as it looks today. On the right, the same five applications with PlanState.
- Application: Stylist — M. Leihberg12 May
- FW: FW: Documents — forwarded by managementForwarded 2×
- Application — 14 MB attachment, not openedSpam
- Follow-up: "Did you receive my application?"9 May
- Withdrawn — "I've decided to go elsewhere"lost
The spreadsheet next to it is from Monday.
- New application2
- Screening1
- Phone interview1
- Rejected · candidate told1
No searching, no chasing: every application has a stage, an owner and a date.
A job ad in minutes — with AI
Good recruiting software starts with the ad. In PlanState you enter only the title, department and key details — the AI writes a complete, inclusive job ad with responsibilities, qualifications and benefits that you review and adjust before applying it.
The role is published on your own careers page — with logo, colours and your own subdomain, no developers. Applicants apply through a form you build yourself for each role, including document upload and a UK GDPR privacy notice.
From there, everything runs in one applicant pipeline: colour-coded stages from new application to hire, with ratings, interviews, one-click rejections and a hiring team that sees only its own roles. Applicant tracking that keeps everything in view instead of losing it in the inbox.
New role · Step 2 of 5
Title
Chef
Department · Type
Kitchen · Full-time, 40 hrs
Title is set · "Generate AI copy" is ready
In three steps to your first hire
Every step happens in one place — no exports, no second tool.
Create a role in minutes
Create a role in minutes
Five steps, one AI-written draft, one preview. Employment type, location and the number of vacancies are built in as fields.
Wizard
Step 2 of 5 · Details
Publish on your careers page
Publish on your careers page
Your own subdomain or domain, logo and colours, jobs grouped by location or department. Optional Google Jobs and XML feed.
Preview
careers.sunnysidehotel.co.uk
Guide applicants through the pipeline
Guide applicants through the pipeline
Change stage, rate, schedule an interview, send a message, reject — with a reason and an audit trail.
Stages
Inclusive, gender-neutral, in your voice
The system prompt sets an informal tone, gender-neutral job titles and inclusive wording. Only the key details you entered go to the AI — no applicant data.
Nothing is applied or published automatically: you apply the preview deliberately, and publishing is a separate step.
Description
The intro and where the role sits
Responsibilities
What the day-to-day actually involves
Qualifications
Must-haves and nice-to-haves, clearly separated
What we offer
Premiums, rota, training
Company
Who you are, in three sentences
Team
Unit, size, how you work together
Guide candidates and get noticed
Two things decide the hire: how quickly an applicant moves through the stages, and how good your careers page looks when they open it for the first time.
Guide applicants through the pipeline
You set the stages, colours and response-time targets yourself. A status change is a single choice; a rejection is one click with a reason.
Screening · SLA 3 days · rated 4 out of 5 stars
Design your careers page live
Choose colour, font and grouping — the preview responds instantly. Publish it under your own subdomain or domain.
Location · South Manchester
careers.sunnysidehotel.co.uk · preview live
Everything good recruiting needs
AI job description
One click as soon as a title is set: the AI writes complete copy for the description, responsibilities, qualifications, "What we offer", company and team — inclusive, gender-neutral, in an informal tone. You see the preview and decide what gets applied.
Configurable pipeline
Set the stages, colours, order and response-time targets yourself — plus protected system stages such as Offer and Hired.
Your own careers page
Logo, colours, fonts, an "About us" and your own subdomain or domain. Optional Google Jobs and XML feed.
Application forms per role
Pick which documents you ask for, add your own application and screening questions, and mark the ones that are required.
Ratings & interviews
Five stars, an interview assessment form with a recommendation, interviews with type, duration and interviewer — all on the candidate's record.
Hiring team & permissions
One team per role. Anyone without full access sees only their own roles — permissions apply per job.
Sources & insights
Careers page, referral, LinkedIn, Indeed, Totaljobs, Jobcentre Plus — where the applications come from is shown in the Insights tab.
Everything in one view — and on one platform
Messages, documents, ratings and the activity timeline all sit on the candidate's record. After the hire it continues on the same platform — the personnel file, rota and time tracking are right there, and you set up the employee profile in a single step.
Why your own careers page matters in 2026
In care, hospitality and the trades, skilled workers no longer apply just in case — they look at an employer and decide fast. Your own careers page is the only stage you shape yourself: your logo, your colours, your tone, with no portal standing between you and the candidate. Anyone offering nothing there but a PDF ad and an info@ address loses out to the business where applying takes three minutes.
Recruiting for every industry
Six industries, six kinds of candidate shortage. Pick yours.
Care
Bottleneck: response timeQualified carers can choose where they work. Invite within two days and you get the interview — everyone else gets an email saying they've taken another job.
- Application questions about qualifications right in the form
- Phone interviews assigned straight from the pipeline
Restaurants
Bottleneck: volumeThe start of the season means finding lots of casual staff in just a few weeks. A form with only a few mandatory fields brings in more applications than requiring a full CV.
- Apply with no cover letter and no login
- Several vacancies on one ad
Beauty & Wellness
Bottleneck: mobileStylists apply from their phones, often in the evening. A mobile careers page with a portfolio upload decides whether the application even gets started.
- Portfolio and certificates available as uploads
- A careers page in your own look, mobile first
Hotels
Bottleneck: parallel hiringYou're hiring for reception, housekeeping and the kitchen at the same time. Jobs grouped by department, each role with its own named contacts.
- Grouping by department or location
- Permissions per role, so each person sees only their own
Retail & Fashion
Bottleneck: locationsA constant search for part-timers and often high turnover: finding good retail staff is a challenge. PlanState brings clear structure.
- Choose the store from the sites in your organisation
- Source tracking per store in the Insights tab
Construction & Trades
Bottleneck: barrierTradespeople rarely apply in writing. A short form with no cover letter, but with a driving-licence question, fits the reality on site.
- A driving-licence question as a required field
- Applying in three minutes, entirely on a phone
What our customers say
Seven questions to ask every vendor before you sign
Ask every vendor, us included. On the right is how PlanState answers.
PlanState answers all seven questions — try it for yourself.
Start free trialOne price, however large your business is
Recruiting is an add-on module billed at a flat rate — per company, not per employee. Whatever plan you are on.
Per company, not per employee · cancel monthly · no setup fee
What this means
- The price stays the same whether you have 12 or 120 employees.
- No tiers based on the number of vacancies, and no fee per application.
- Add it to any plan — your existing package stays as it is.
- Drop it again in any month you don't need it — for example, when you have no vacancies to fill.
Price excludes VAT. Platform plans are still billed per employee.
PlanState vs. “business as usual”
Email & spreadsheets
The way it's always been
PlanState
Everything on one platform
What you want to know
Common questions about applicant tracking, and our answers.
Recruiting software (an applicant tracking system) brings job ads, applications and the selection process together in one place — from the ad through the applicant pipeline to the hire.
Yes. From a title and key details, the AI writes a complete ad with six sections in inclusive, gender-neutral language. You review the preview and apply it with one click — nothing is published automatically.
No. You design the careers page yourself: logo, colours, fonts, an "About us", your own subdomain or domain — and you see it instantly in the preview.
Applications move through configurable, colour-coded stages (e.g. New application, Screening, Interview, Offer, Hired). You rate candidates, schedule interviews, reject with one click and work as a team.
Yes. Applicants are told how their data will be used when they apply, the data is held in EU data centres, and access is role-based.
Yes. Each role has a hiring team; colleagues see only the roles they are responsible for and share ratings, comments and interviews.
Recruiting is an add-on module. You can see which plans include it on the pricing page.