The AI factors in qualifications, bank staff and shift preferences as it plans.
HR platform for care · AI-first · Mobile
More time for care, less for planning.
Rotas, time tracking, shift premiums and recruiting — automated, all in one place.
Night, Sunday and bank holiday premiums calculated, overtime logged, one-click payroll export.
Careers page, job ads and applicant management — from posting to hire in one place.
Two perspectives, one platform
Built for managers and carers
Save timeThe AI suggestion is ready in seconds — all you do is approve it.
Stay compliantWorking-time limits, rest periods and the skilled-staff ratio are checked automatically.
Costs at a glancePremiums and overtime stay transparent, payroll via one-click export.
Keep and grow your teamFair rotas, less frustration — plus built-in recruiting to bring in qualified staff.
A day on the ward
How a shift feels with PlanState
With PlanStateEveryone sees the current plan in the app. Handover in minutes.
Without a systemNotes and shouting — who's even in today?
What you get
Everything your care home needs.
Compliance built in
Rule radar: it checks while you plan
PlanState checks the skilled-staff ratio, minimum staffing levels and rest periods in real time – whether you built the rota or the AI did.
Late shift · Ward A · Monchecked
Skilled staff3
Assistants2
Skilled-staff ratio (≥ 50%)60% · met
Rest period ≥ 11 hrsmet
Maria Schmidt has called in sick for the early shift.
Absence management
Someone's called in sick? Cover in seconds.
No more ringing round: PlanState instantly suggests available, qualified cover.
Made for care providers
Home care or residential: all your HR in one place
Home careRoute and visit planning, travel times and mobile time tracking right on the go.
Residential careUnits, shifts and the skilled-staff ratio — planned with no gaps.
Premiums & payrollNight, Sunday and bank holiday premiums calculated automatically, one-click payroll export.
RecruitingAttract care staff — job adverts, your own careers page and an applicant pipeline.
Digital employee recordsQualifications, contracts and certificates kept safe and always at hand.
Good to know
Staff rota planning in care — what really matters
In care, the rota decides both the quality of care and team morale. But staff shortages, short-notice absences and safe-staffing requirements such as the skilled-staff ratio turn planning into a never-ending job — often still in Excel or on paper, in the evenings and at weekends.
PlanState handles care staff rota planning automatically: the AI builds gap-free rotas that respect the Working Time Regulations and rest periods and take qualifications into account, and instantly suggests suitable cover when someone calls in sick. Night, Sunday and bank holiday premiums are built in — you just approve the rota.
Whether home care or residential: your team enters availability and preferences in the app, while time tracking and payroll prep run in the same place. You get hours back — mobile, UK GDPR compliant and hosted in EU data centres.
PlanState also plans other shift-based sectors: scheduling for hospitality and scheduling for hotels. Need just the digital time tracking first? That works too — start your free trial.
What care operators ask
PlanState starts at £4 per employee per month billed annually (£5 billed monthly), with a £39 monthly minimum. Try it free for 14 days, no credit card needed. No setup fee and no minimum term on monthly billing — a good fit for small home-care agencies and single care homes too.
Yes. PlanState automatically checks rest periods and maximum working hours under the Working Time Regulations. It also checks qualifications and the skilled-staff ratio for every shift and warns you as soon as a shift would be understaffed.
Yes. Set up wards, units or home-care rounds as separate teams in one account. Qualified staff can be assigned across them, while reports and premiums are kept separate for each site.
About 15 minutes. Import your team via CSV or add them manually, pick a shift template for your unit and publish the first week. Time tracking and night, Sunday and bank holiday premiums are handled automatically from there.
PlanState immediately shows you available, qualified colleagues who are on standby. You fill the shift with one click — they get a push notification and can accept straight away.
Testimonials
What our customers say
How to get startedReady to go in 15 minutes.
Ready to go in 15 minutes.
From £4 per employee.
- 1Import your teamAdd employees and locations — or bring them in via import.
- 2AI plans, you reviewThe first rota is created automatically — you approve it with one click.
- 3100% mobile-optimisedEvery employee has full access to their rota, time tracking and payslips, any time.
PlanStateRecommended
from£4per user / month
billed annually✓ Shift planning with templates, week after week
✓ Shift swaps and open shifts across the team
✓ Holiday and absence requests with approval
✓ Basic employee records for every team member
✓ Employee app for the whole team
✓ Available in 4 languages for international teams
From Core: AI auto-planning, time tracking with Working Time Regulations checks, sickness reporting with cover management, digital employee records and hours balances · from Pro: payroll export and premiums · Recruiting as an add-on module