More time for care, less for planning.
Scheduling, time tracking, premiums and recruiting automated — in a single interface.
Schedule · Ward A · Week 29
Built for managers and caregivers
Save time
The AI proposal is ready in seconds — you just approve.
Plan with legal safety
ArbZG, rest periods and skilled-staff ratio checked automatically.
Costs in view
Premiums and overtime transparent, payroll via DATEV export.
Keep & win staff
Fair plans, less friction — plus recruiting for new professionals.
This is what a shift with PlanState feels like
Without a system
Notes and shouting — who's even in today?
With PlanState
Everyone sees the current plan in the app. Handover in minutes.
Rule radar: checks as you plan
PlanState checks skilled-staff ratio, nurse staffing minimums and rest periods in real time — whether you built the schedule or the AI did.
Late shift · Ward A · Mon
Sick note? Cover in seconds.
No more ringing around: PlanState instantly suggests available, qualified cover.
Maria Schmidt has called in sick for the early shift.
Home care or residential: all your HR work in one place
Home care
Route and visit planning, travel times and mobile time tracking on the go.
Residential care
Living areas, shifts and skilled-staff ratio — gap-free.
Premiums & payroll
Night, Sunday and holiday premiums calculated automatically, DATEV export in one click.
Recruiting
Win care staff — postings, your own career page and applicant pipeline.
Digital personnel file
Qualifications, contracts and certificates secure and always at hand.
What care facilities say
I used to build the schedule all weekend. Now it's ready in minutes — and it's ArbZG-safe.
Sabine K.
Care manager, home care service
“When someone's out, I find cover instantly instead of calling around for hours.”
“My premiums are now correct automatically — no more recalculating.”
What care operators ask
PlanState starts at €3 per employee per month. Free 14-day trial, no credit card. No setup fee, no minimum term — suitable for small ambulatory services and individual facilities.
Yes. PlanState automatically checks rest periods and maximum working hours under ArbZG. It also verifies qualifications and the qualified-staff ratio per shift, warning you before a shift is understaffed.
Yes. Manage wards, residential areas or ambulatory tours as separate units in one account. Qualified staff can be assigned across units; reports and surcharges stay clean per facility.
About 15 minutes. Import your team via CSV or add them manually, pick a ward shift template and publish the first week. Time tracking and Sunday/holiday/night surcharges run automatically.
PlanState shows immediately available, qualified colleagues on standby. You fill the shift with one click — the person receives a push notification and can confirm right away.
PlanState also works for other deskless industries: scheduling for hospitality and crew planning for construction & trades. If you just need digital time tracking first, that works too — or book a demo.
Ready in 15 minutes. From €3 per employee.
Import your team
Add employees and locations — or import them.
AI plans, you approve
The first schedule is generated automatically — you approve it with one click.
100% mobile-optimized
Every employee always has full access to the schedule, time tracking, payroll & much more.