Your hotel team, planned around the clock
Front desk, housekeeping, restaurant, bar: PlanState plans your team across every department and shift – from the early shift to the night shift. Hours tracked, premiums automatic, more time for your guests.
Team day · Tuesday
Fully staffed around the clock
A hotel never sleeps. PlanState makes sure the early, late and night shifts are covered in every department – and warns you instantly if the front desk or engineering is missing at night.
Gap in the night shift
At night the front desk and engineering are unstaffed – guests and emergencies are on their own.
The plan follows occupancy
Full house or quiet off-season – staffing needs change daily. PlanState derives the need per department from occupancy, arrivals and departures, so you are never over- or under-staffed.
78%
Occupancy
28
Arrivals
32
Departures
Housekeeping follows the departures, the restaurant the guest count.
A hotel day with PlanState
Without PlanState
The early shift is thin, guests pile up at the breakfast buffet.
With PlanState
Front desk, kitchen and service are staffed for breakfast – the day starts calm.
From a boutique hotel to a hotel group
City hotel
Business guests, high turnover: staff arrival peaks and the long front-desk day precisely.
Resort & holiday hotel
Seasonal occupancy with many departments – from housekeeping to wellness, cleanly planned.
Boutique hotel
Small team, many roles: everyone is flexibly scheduled where they are needed right now.
Hotel group
Several properties, one plan: keep staff across all sites in view.
Payroll & premiums
Night, Sunday and holiday premiums are calculated automatically and flow into payroll – incl. DATEV export.
Departments & roles
Front desk, housekeeping, F&B, engineering: everyone is only scheduled where their qualification fits.
Time tracking
Clock in and out at a terminal or via app – legally sound across every shift, paperless.
Recommended by hotels
The night shift used to be our problem child – now I see at a glance that every department is staffed around the clock. And I no longer calculate premiums by hand.
Thomas K.
Hotel director
“At 90% occupancy PlanState knows how much housekeeping I need – the rooms are ready on time.”
“Night and holiday premiums are settled in minutes at month-end instead of hours.”
Staff scheduling in hotels — what really matters
A hotel runs around the clock and across many departments — reception, housekeeping, restaurant and bar. Seasonal swings, early and night shifts and separate Excel lists per department quickly make planning confusing.
PlanState schedules your hotel team across all departments and shifts automatically — from the early shift to the night shift. Working-time law, rest periods and premiums are built in, so every plan is compliant and you just approve it.
Temps and seasonal staff enter their availability in the app, while time tracking and payroll prep run in the same interface. That leaves more time for your guests — mobile, GDPR-compliant and hosted in Germany.
Frequently asked questions about hotel scheduling
You set up departments, shifts and qualifications once. Then PlanState builds a cross-department rota at the push of a button — around the clock and automatically checked against working-time law.
Yes. Each department is planned with its own shifts, roles and qualifications — yet centrally in one interface. So you keep the whole property in view.
Yes. Night, Sunday and holiday premiums are calculated automatically from the shifts worked and prepared for payroll — exportable for DATEV.
PlanState plans flexibly by demand and season. Temps and seasonal staff enter their own availability, so you cover peaks and keep quiet times lean.
Yes. PlanState checks every plan automatically against maximum working hours and rest periods under working-time law and warns of violations before they happen.
PlanState also works for other deskless industries: scheduling for hospitality and scheduling for care. If you just need digital time tracking first, that works too — or book a demo.
Ready in 15 minutes. From €3 per employee.
Import your team
Add employees and locations — or import them.
AI plans, you approve
The first schedule is generated automatically — you approve it with one click.
100% mobile-optimized
Every employee always has full access to the schedule, time tracking, payroll & much more.