HR platform for construction & trades · AI-first · Mobile

    Every site staffed right.

    Scheduling, mobile time tracking, travel time and timesheets — automatic, all in one place.

    Try free for 14 days
    Crews instead of chaos

    The AI assigns your fitters to sites — by qualification, trade and travel distance.

    Clock in on site

    Time tracking on the phone, tied to the site — timesheets write themselves as you go.

    Travel time paid correctly

    Travel time, premiums and subsistence go straight into the payroll export.

    Sound familiar?

    The site only runs when the planning holds up.

    Assignments on a whiteboardWho's driving where tomorrow? The rota's pinned up in the office, changes come by phone at 6am — and someone ends up at the wrong gate.
    Someone calls in sick at 6:15A fitter calls in sick and the crew's one short. You ring round three sites instead of getting the day started.
    Timesheets from the gloveboxSlips go missing, travel times get guessed, and at the end of the month you spend your evenings doing the wages.
    Certificates you can't findSafety training, driving licence, CSCS card: when one expires, nobody notices — until the inspector turns up.
    A day on site

    Here's how your day on site runs with PlanState.

    With PlanStateThe day's plan has been on everyone's phone since the night before — van and destination included.
    Without a systemWho's going with which crew? It all gets sorted out on the spot in the yard.
    Try free for 14 days
    What you get

    Everything your firm needs on site

    AI scheduling by sitePlanState assigns fitters to jobs — by qualification, trade and travel distance. All you do is sign it off.
    Mobile time tracking tied to the siteClock in and out right there on site. The hours go against the right job automatically.
    Travel time and subsistenceTravel time is tracked too and paid the way you set it — as working time or shown separately.
    Qualifications and certificatesDriving licence, safety training, competence certificates: PlanState warns you before one expires.
    Replan without a phone-aroundWhen a job shifts, everyone affected sees the new schedule in the app right away.
    Payroll exportHours, premiums, travel time and subsistence go straight into payroll — export with one click.
    Weatherproof planning

    Weather turning? Replan in seconds.

    The 7-day forecast is built in. When rain is on the way, PlanState moves outdoor work into weatherproof projects with one click — no downtime, no chaos in the yard.

    7-day forecast · site region
    Mon18°
    Tue20°
    Wed19°
    Thu15°
    Fri14°
    Sat17°
    Sun21°

    2 rainy days expected

    You'll want to replan the outdoor jobs for Thu & Fri.

    ThuRoof work Lindenstr.
    FriPeriod property façade

    Timesheet · Week 34 · incl. travel time

    167.0 h

    Hours per fitter

    Thomas

    Foreman · shell construction

    46.0 h

    Murat

    Fitter · renovation

    41.0 h

    Kevin

    Apprentice · 3rd year

    37.5 h

    Dominik

    Fitter · emergency call-outs

    42.5 h

    Travel time counts as working time — everything in one total to payroll.

    Timesheets & travel time

    Timesheets that are already done.

    No slips in the glovebox: clocked hours are tied to the site and travel time is tracked too — you decide whether it counts as working time or is shown separately.

    Built for construction & trades

    From the two-person outfit to the construction firm: one platform

    Construction firmsSeveral sites at once: assign crews, plan travel times, keep an eye on progress.
    Trade businessPlumbing & heating, electrical, roofing or fit-out: jobs, call-outs and appointments neatly allocated and clear at a glance.
    Multiple sitesPlan jobs, crews and travel times side by side and report on them in one place.
    Call-outs & on-callOn-call rotas, call-out hours and premiums properly recorded and paid.
    Premiums & payTravel time, subsistence, Saturday and bank holiday premiums calculated automatically — payroll export with one click.
    Apprentices & recruitmentAttract skilled tradespeople and apprentices — with a careers page and applicant pipeline.
    QualificationsDriving licence, safety training and competence certificates with expiry alerts in the HR file.
    Good to know

    Scheduling in construction and the trades — what really matters

    On a building site, the right crew at the right time makes or breaks the job. But jobs get moved, the weather gets in the way and fitters call in sick at short notice. Planning often runs on a whiteboard, a spreadsheet and the phone — and the timesheets come out of the glovebox crumpled at the end of the month.

    PlanState takes care of scheduling for construction and the trades: the AI assigns fitters to sites — by qualification, trade and travel distance — checks rest periods and the Working Time Regulations and shows you instantly where you're short-staffed. When a job gets moved, it suggests the new plan.

    Your people clock in and out on site from their phones, and the time is assigned to the job automatically. Travel time, premiums and subsistence go into the same payroll run. Hours of office work become a matter of minutes — mobile, UK GDPR compliant and hosted in EU data centres.

    PlanState goes well beyond the building site — think rota planning for hotels or workforce planning in retail. And if all you need at first is mobile time tracking, that works too: start your free trial.

    What construction and trade businesses want to know

    PlanState starts at £4 per employee per month billed annually (£5 billed monthly), with a £39 minimum monthly charge. Try it free for 14 days, no credit card needed. No setup fee and no minimum term on monthly billing — right even for small firms with just a few fitters.

    Testimonials

    What our customers say

    • I used to spend three hours on the rota every Sunday. With PlanState I press one button and maybe tweak a couple of shifts.

      Sabine MeierHead of care

    • Finally, an app my people actually open. Rota, clocking in, payslips — it's all in there. No more excuses.

      Thomas HartmannManaging director of a care home

    • As a nurse I just want to know when I'm working and what I'm earning. PlanState shows me that in 2 seconds.

      Lisa HoffmannRegistered nurse

    • Since we started using PlanState, nobody rings me at the weekend about shift swaps any more. It all goes through the app.

      Ramira WeberSalon owner

    • The automatic cover suggestions save me hours every week. I no longer have to ring round 20 people.

      Stefan BraunHotel managing director

    • My team love that they can put their shift requests straight into the app. It takes so much pressure off.

      Julia KrauseOwner of 3 restaurants
    How to get started

    Ready to go in 15 minutes.
    From £4 per employee.

    1. 1
      Import your teamAdd employees and locations — or bring them in via import.
    2. 2
      AI plans, you reviewThe first rota is created automatically — you approve it with one click.
    3. 3
      100% mobile-optimisedEvery employee has full access to their rota, time tracking and payslips, any time.
    PlanStateRecommended
    from£4per user / month
    billed annually
    ✓ Shift planning with templates, week after week
    ✓ Shift swaps and open shifts across the team
    ✓ Holiday and absence requests with approval
    ✓ Basic employee records for every team member
    ✓ Employee app for the whole team
    ✓ Available in 4 languages for international teams

    From Core: AI auto-planning, time tracking with Working Time Regulations checks, sickness reporting with cover management, digital employee records and hours balances · from Pro: payroll export and premiums · Recruiting as an add-on module

    Try free for 14 days
    No credit card, no setup fee.
    All prices plus VAT · Annual plan runs 12 months