HR platform for Beauty & Wellness · AI-first · Mobile

    Your beauty team, perfectly scheduled.

    Hair, beauty, nails or spa: your team scheduled automatically across all your opening hours, with time tracking and commission built in.

    Try free for 14 days
    Scheduling by demand

    The AI plans across all your opening hours — matched to appointments, walk-ins and the Saturday rush.

    Commissions under control

    Revenue, commission and tips worked out transparently and ready for payroll.

    Every treatment covered

    Skills on file: only people who can actually do colour, massage or nails get put on the rota.

    Sound familiar?

    The diary is full, the rota is shaky

    Manic Saturday, quiet midweekOn Saturday the team is run off its feet, on Tuesday three chairs sit empty — scheduling goes by gut feeling instead of demand.
    The wrong specialist on dutyA colour booked, but only a beauty therapist in today. The appointment has to be moved and the client isn't happy.
    Commission by hand in ExcelRevenue, percentages, tips: at the start of every month you spend hours hunched over a spreadsheet, hoping nothing's slipped.
    Requests and holidays via WhatsAppPart-timers, school runs, training days — every request comes through your phone and sooner or later one gets missed.
    A day in the salon

    How your salon day runs with PlanState.

    With PlanStateThe rota's in the app — everyone knows when their shift starts and who's opening up.
    Without a systemWho's opening up? Nobody's sure who's on the early shift, and there's no one on reception.
    Try free for 14 days
    What you get

    Everything your salon needs

    AI scheduling by demandPlanState schedules across all opening hours and suggests the staffing that fits appointments and walk-ins.
    Skills and qualificationsColour, massage, waxing or nails: only people with the right qualification on file get put on the rota.
    Time tracking at reception or via appClock in and out in the salon or on your phone — compliant records, no paper timesheets.
    Commission and tipsRevenue per team member is tracked automatically, and commission and tips are worked out by the rules you set.
    Payroll exportHours, premiums, commission and tips go straight into payroll prep — export in one click.
    Requests, holidays and swaps in the appYour team enters availability themselves and swaps shifts directly — you just approve.
    Qualifications

    Every treatment by the right specialist.

    Colour, massage, facials, nails — your team's skills vary a lot. PlanState knows who can do what and warns you when no one in the salon can cover a booked treatment.

    Booked today
    Who's in the salon today?

    All treatments covered

    Someone qualified is in the salon for every booked treatment.

    Commission in September

    £1,032

    Commission per specialist

    Lena

    Hair · Colour

    £365

    Marco

    Hair · Men

    £270

    Nina

    Beauty · Massage

    £231

    Sofia

    Nail design

    £166

    Automatically documented and paid through payroll — export included.

    Commission & Payroll

    Commissions in minutes instead of hours.

    Revenue per team member is tracked automatically. You choose the rule — a percentage of revenue or a fixed rate — and PlanState adds commission, tips and premiums to your payroll prep.

    Made for Beauty & Wellness

    From one-chair salon to wellness chain: one platform

    Hair salonLadies, gents, colour — plan mixed teams across flexible opening hours, busy Saturdays included.
    Beauty & spaLong treatments spread sensibly across the right therapists — only people with the right qualification get booked in.
    Nail barWalk-in-heavy and fast-paced: staff up for the peaks and keep waits short.
    Massage & wellnessQualifications on file: massage, physio or waxing only goes to someone qualified to do it.
    Payroll & commissionCommission, tips and premiums go straight into payroll prep — export included.
    Absences & sick leaveHoliday, training or someone calling in sick: PlanState instantly shows who can take over the appointments and suggests cover with the right skills.
    Time trackingClock in and out at reception or on your phone — compliant records, no paper timesheets.
    Good to know

    Staff scheduling for Beauty & Wellness — what really matters

    Whether hair salon, beauty salon, nail bar or spa: demand fluctuates through the day, opening hours are long and much of the team works part-time. If you keep the rota and commission in Excel by hand, you soon lose track.

    PlanState plans your beauty team automatically across all opening hours, matched to expected demand — and knows who can do which treatment. Commission and premiums are worked out automatically; you just sign off the rota.

    Your team enters their own availability, requests and holiday in the app, and time tracking and payroll prep live in the same place. That means more time for clients and less for admin — mobile, UK GDPR compliant and hosted in EU data centres.

    Other businesses with appointments and shifts plan with PlanState too — from scheduling in care to workforce planning in retail. Only need to track working hours first? No problem — try PlanState free.

    Frequently asked questions about staff scheduling in Beauty & Wellness

    You set opening hours, treatments and your team's availability. PlanState then builds a rota at the push of a button — matched to expected demand and automatically checked against the Working Time Regulations.

    Testimonials

    What our customers say

    • I used to spend three hours on the rota every Sunday. With PlanState I press one button and maybe tweak a couple of shifts.

      Sabine MeierHead of care

    • Finally, an app my people actually open. Rota, clocking in, payslips — it's all in there. No more excuses.

      Thomas HartmannManaging director of a care home

    • As a nurse I just want to know when I'm working and what I'm earning. PlanState shows me that in 2 seconds.

      Lisa HoffmannRegistered nurse

    • Since we started using PlanState, nobody rings me at the weekend about shift swaps any more. It all goes through the app.

      Ramira WeberSalon owner

    • The automatic cover suggestions save me hours every week. I no longer have to ring round 20 people.

      Stefan BraunHotel managing director

    • My team love that they can put their shift requests straight into the app. It takes so much pressure off.

      Julia KrauseOwner of 3 restaurants
    How to get started

    Ready to go in 15 minutes.
    From £4 per employee.

    1. 1
      Import your teamAdd employees and locations — or bring them in via import.
    2. 2
      AI plans, you reviewThe first rota is created automatically — you approve it with one click.
    3. 3
      100% mobile-optimisedEvery employee has full access to their rota, time tracking and payslips, any time.
    PlanStateRecommended
    from£4per user / month
    billed annually
    ✓ Shift planning with templates, week after week
    ✓ Shift swaps and open shifts across the team
    ✓ Holiday and absence requests with approval
    ✓ Basic employee records for every team member
    ✓ Employee app for the whole team
    ✓ Available in 4 languages for international teams

    From Core: AI auto-planning, time tracking with Working Time Regulations checks, sickness reporting with cover management, digital employee records and hours balances · from Pro: payroll export and premiums · Recruiting as an add-on module

    Try free for 14 days
    No credit card, no setup fee.
    All prices plus VAT · Annual plan runs 12 months