HR platform for optics & hearing care · AI-first · Mobile

    More time for the store, less for the rota.

    Scheduling, time tracking and payroll prep — automated, mobile and tailored to your store.

    Try free for 14 days
    A rota in minutes

    The AI plans around qualifications, opening hours and appointments — across every branch.

    Absences without gaps

    Holiday and sick leave with cover in view: no location is ever left unstaffed.

    Payroll prepared

    Hours, premiums and overtime flow checked into payroll — ready for export.

    Two perspectives, one platform

    Built for owners and specialists

    Save timeThe AI suggestion is ready in seconds — you just approve it.
    Every branch in viewLocations, opening hours and floaters in one plan instead of separate sheets.
    Qualifications holdRefraction and fitting only where a qualified person is on shift.
    Costs under controlHours and premiums transparent, payroll via export.
    A week in the store

    How the week feels with PlanState

    With PlanStateThe plan shows at a glance who's qualified and on shift — per branch.
    Without a systemWho's doing refraction today? A look through three calendars.
    Try free for 14 days
    What you get

    Everything your store needs.

    AI rota at the push of a buttonAdd opening hours, qualifications and branches — PlanState builds the finished plan in seconds.
    Every branch in one planMultiple locations, floaters and opening hours — gaps and double-bookings show up instantly.
    Time tracking, captured on mobileClock in and out by app, breaks deducted automatically — no paper, no spreadsheet.
    Working-time rules built inMaximum hours, rest periods and premiums are checked before you publish the plan.
    Availability from the teamStaff enter their wishes and availability themselves — you plan with real data.
    Payroll export, no reworkAll hours and premiums flow checked into payroll — export-ready.
    Qualifications built in

    Skills radar: checks while you plan

    For every shift PlanState checks whether a qualified person for refraction and hearing-aid fitting is in the store — and whether minimum staffing is met. In real time, whether you plan or the AI does.

    Branch cover

    Saturday uncovered? Cover in seconds.

    No ringing round the branches: PlanState instantly shows available, qualified colleagues from your other locations.

    Built for optics & hearing-care businesses

    Optics, hearing care or both: all your staff admin in one place

    Multiple branchesLocations as their own units in one account — floaters shared across them, reporting clean per branch.
    Optics & hearing careRefraction, fitting and workshop: only with a qualified person on shift — checked automatically.
    Time tracking & breaksClock in and out on mobile, breaks deducted automatically to the rules.
    Availability & wishesThe team enters wishes themselves — college days and part-time included.
    Payroll & exportHours and premiums checked into payroll — export in a click.
    Good to know

    Staff scheduling for opticians & audiologists — what matters

    In an optics or hearing-care store a lot hangs on the right rota: appointments for eye tests, hearing tests and fittings, walk-in traffic and opening hours — often across several branches. On top of that, refraction and hearing-aid fitting may only run with a qualified person present.

    PlanState handles staff planning for opticians and audiologists automatically: the AI builds plans that respect qualifications, opening hours and working-time law, and suggests cover from another branch the moment someone drops out. Time tracking and breaks are built in — you just approve the plan.

    Whether a single store or a chain: your team enters availability, wishes and college days themselves in the app, while time tracking and payroll prep run in the same interface. You win hours back — mobile, GDPR-compliant and hosted in Germany.

    PlanState also plans other sectors with specialist staff and fixed opening hours: rotas for retail and scheduling for beauty & wellness. If you only need digital time tracking to start with, that works too — start your free trial.

    What optics and hearing-care businesses ask

    PlanState starts from £4 per employee per month on annual billing (£5 on monthly billing), minimum invoice £39 per month. You get a 14-day free trial, no credit card. No setup fee and no minimum term on the monthly plan — fine for a single store too.

    How to get started

    Ready to go in 15 minutes.
    From £4 per employee.

    1. 1
      Import your teamAdd employees and locations — or bring them in via import.
    2. 2
      AI plans, you reviewThe first rota is created automatically — you approve it with one click.
    3. 3
      100% mobile-optimisedEvery employee has full access to their rota, time tracking and payslips, any time.
    PlanStateRecommended
    from£4per user / month
    billed annually
    ✓ Shift planning with templates, week after week
    ✓ Shift swaps and open shifts across the team
    ✓ Holiday and absence requests with approval
    ✓ Basic employee records for every team member
    ✓ Employee app for the whole team
    ✓ Available in 4 languages for international teams

    From Core: AI auto-planning, time tracking with Working Time Regulations checks, sickness reporting with cover management, digital employee records and hours balances · from Pro: payroll export and premiums · Recruiting as an add-on module

    Try free for 14 days
    No credit card, no setup fee.
    All prices plus VAT · Annual plan runs 12 months