For shift-based teams · from £4 per employee · AI-powered · 100% mobile-ready

    Your rota is ready in minutes. The rest takes care of itself.

    PlanState uses AI to build rotas that comply with the Working Time Regulations, and brings time tracking, absences, payroll prep and recruiting together in one mobile platform.

    Try free for 14 days
    UK GDPR compliantEU data centresPayroll export
    Sabine, Head of care
    plans 34 team members
    This week
    AI plans
    Shifts5
    Hours40h
    Confirmed5
    Open0
    Mon 314:00–22:00 Late shift✓
    Tue 414:00–22:00 Late shift✓
    Wed 514:00–22:00 Late shift✓
    Sat 8Off
    ✓ Rest periods checked · no gaps
    AI shift planning
    How PlanState can help you

    This is what your working day looks like right now.

    Paper chaos, Excel mess and WhatsApp panic. Every day.

    Rota_Wk32_FINAL_new(3)_COPY.xlsx⚠ Recovered
    FileHomeInsertPage LayoutFormulasDataReviewView
    A
    B
    C
    D
    E
    F
    G
    H
    1
    Rota Week 32 – Ward A(DRAFT – NOT FINAL!!!)
    2
    Shift
    Mon 3 Aug
    Tue 4 Aug
    Wed 5 Aug
    Thu 6 Aug
    Fri 7 Aug
    Sat 8 Aug
    Sun 9 Aug
    3
    Early06–14
    M. Weber?⚠ Called in sick!
    P. MeyerS. LangT. Wolf⚠ 1 too many
    L. BraunA. Koch
    M. Weber⚠ HELP!
    P. MeyerT. Wolf
    K. Schmidt⚠ Weekend bonus?
    ⚠ OPEN!
    4
    Late14–22
    K. SchmidtL. Braun
    ???⚠ Nobody!
    S. Lang⚠ Bank staff?
    K. SchmidtL. Braun
    M. Weber???⚠ Cancelled!
    A. KochS. Lang
    P. Meyer⚠ Alone
    5
    Night22–06
    A. Koch⚠ ALONE!
    M. WeberK. Schmidt⚠ Rest time!
    T. WolfP. Meyer
    A. KochS. Lang
    L. Braun⚠ Searching…
    T. Wolf
    M. WeberL. Braun
    Week32 (current)Week32 (old)Week32 BACKUPWeek31Bonuses??
    PS
    Care Ward AMaria, Petra, Stefan, Tina, K…
    ✆⋮
    TODAY
    Maria WeberCan't come in tomorrow unfortunately, I'm sick 🤒05:47
    Petra MeyerOh no… get well soon! Who can cover?05:52
    Stefan LangI can't, I've already got 3 nights this week 😩06:03
    Can someone please take the early shift tomorrow??? 🙏🙏🙏06:15 ✓✓
    Tina WolfSorry, I'm on holiday 🌞06:22
    Guys it's URGENT!!!
    Message➤
    Features

    Everything your business needs — bundled

    From time tracking to payroll prep to recruiting. Pick what you need — we build the plan around it.

    My rotaWk 32
    Mo
    Early shift · 06–14
    Tu
    Late shift · 14–22
    We
    Off
    Th
    Early shift · 06–14
    Fr
    Night shift · 22–06
    Sa
    Early shift · 06–14
    Rota planningThe AI proposes the plan, checks working-time limits and finds cover before you go looking.
    ✓A plan in seconds, not hours
    ✓Swaps & sickness reporting on mobile
    ✓Working-time check while you plan
    Learn more
    TodayClocked in
    6:32hrs since 06:00
    M
    T
    W
    T
    F
    S
    S
    This week23:19 / 37,5 h
    Overtime+ 1:45 h
    Time trackingClock-in, clock-out and breaks on the phone — the timesheet builds itself along the way.
    ✓Clock in without a terminal
    ✓Breaks tracked automatically
    ✓Timesheet ready by month's end
    Learn more
    Absences August6 open
    K. SchmidtLeave
    M. WeberSick
    S. LangApproved
    T. WolfPending
    L. BraunLeave
    P. MeyerApproved
    Leave & absenceRequests, approvals and remaining leave go digital — no paper, no chasing.
    ✓Request and approve in the app
    ✓Remaining leave always up to date
    ✓Blackout dates visible while planning
    Learn more
    Maria WeberSenior Stylist · since 03/2021
    Active
    Remaining leave14 days
    Hours/wk.30
    Qualif.3
    Employment-Contract.pdfsigned
    Qualification-Certificate.pdfvalid
    Privacy-Policy.pdfsigned
    Digital employee recordsContracts, certificates and personal details, secure in one place and always to hand.
    ✓Documents signed digitally
    ✓Qualifications with expiry dates
    ✓UK GDPR compliant, hosted in the EU
    Learn more
    Pipeline · Chef14 active
    NEW6
    INTERVIEW5
    OFFER3
    A. BergerTop Match
    J. NovakIn interview
    Recruiting & careers pageFrom job ad to contract in one pipeline — without inbox chaos.
    ✓Applicants in a single view
    ✓Rejections in one click
    ✓Employee record created instantly
    Learn more
    Payroll JulyReady
    Regular hours1.284 h
    Night/Sun premiums412,50 €
    Overtime96,25 h
    Tips / Tronc1.905,00 €
    ✓ Payroll CSVready
    Send to accountant31.07.
    Payroll & exportPremiums, tips and absences go straight into the payroll export.
    ✓Payroll CSV in one click
    ✓Premiums calculated automatically
    ✓No rework for your accountant
    Learn more
    See PlanState in your business.
    Try free for 14 days
    In Action

    This is how PlanState feels

    Rotas in seconds, not hours

    The AI builds complete schedules that stay within the Working Time Regulations — all you do is approve them.

    Rota · Week 29

    Not planned yet

    0%
    Early
    ·
    ·
    ·
    ·
    ·
    Late
    ·
    ·
    ·
    ·
    ·
    Night
    ·
    ·
    ·
    ·
    ·

    Time tracking your team always has on them

    Clock in, breaks and absences right on the phone — wherever your team works.

    Time tracking

    06:32:00

    Not clocked in

    23:19 of 37.5 hrs
    Mon
    Tue
    Wed
    Thu
    Fri
    Sat
    Sun

    Compliance runs in the background

    Rest periods, maximum working hours and premiums are checked and calculated automatically.

    app.planstate.com/compliance

    Compliance status

    Ward A · Week 29

    Maximum working hoursMet
    Rest periods11 hrs ✓
    Weekly rest24 hrs ✓
    PremiumsAutomatic
    100% compliant
    From care to the trades

    Businesses across Europe run their teams on PlanState

    From the care home to the building site: PlanState knows the rules of every industry. Click an industry to see how.

    Care

    Home care and care homes plan early, late and night shifts that stay within the Working Time Regulations — with qualifications, bank staff and automatic premium calculation built in.

    Learn more →
    ✓Qualifications in the plan
    ✓Bank staff
    ✓Night and Sunday premiums
    Your day with PlanState

    Choose your industry and see the difference.

    06:00Early-shift handover
    Without a system: Notes and shouting — who's even here today?
    Everyone sees the current plan in the app. Handover in minutes.
    06:15Calling in sick
    Without a system: Ringing round half the team, nobody picks up.
    PlanState suggests available, qualified colleagues to cover.
    14:00Late shift & premiums
    Without a system: Premiums are recalculated by hand at month-end.
    Premiums are calculated automatically from the recorded time.
    22:00Night shift
    Without a system: Missed rest periods only get noticed when it's too late.
    The working-time check warns you before the plan is released.
    AI assistant

    Ask your HR assistant — it knows your business

    The AI assistant knows your organisation's team, rotas, absences and numbers — and answers in seconds.

    Tap a question:
    PPlanState AI
    Who can cover the late shift on Saturday?
    Sarah (12 hrs spare) and Tom (happy to work weekends) are both available and qualified — and both within the working-time limit. Shall I put Sarah down?
    Ask anything about your team…
    The comparison

    PlanState vs. "business as usual"

    Excel & scattered toolsThe same as always
    ✕Scheduling, time & payroll in one
    ✕AI planning & working-time check
    ✕Mobile for deskless teams
    !Payroll export
    ✕Ready in 15 minutes
    PlanStateEverything on one platform
    ✓Scheduling, time & payroll in one
    ✓AI planning & working-time check
    ✓Mobile for deskless teams
    ✓Payroll export
    ✓Ready in 15 minutes
    Testimonials

    What our customers say

    I used to spend three hours on the rota every Sunday. With PlanState I press one button and maybe tweak a couple of shifts.

    Sabine MeierHead of care

    Finally, an app my people actually open. Rota, clocking in, payslips — it's all in there. No more excuses.

    Thomas HartmannManaging director of a care home

    As a nurse I just want to know when I'm working and what I'm earning. PlanState shows me that in 2 seconds.

    Lisa HoffmannRegistered nurse

    Since we started using PlanState, nobody rings me at the weekend about shift swaps any more. It all goes through the app.

    Ramira WeberSalon owner

    The automatic cover suggestions save me hours every week. I no longer have to ring round 20 people.

    Stefan BraunHotel managing director

    My team love that they can put their shift requests straight into the app. It takes so much pressure off.

    Julia KrauseOwner of 3 restaurants
    FAQ

    What you want to know

    Yes. Rota planning, time tracking, absences, employee records, recruiting and payroll prep all come together in one platform.

    How to get started

    Ready to go in 15 minutes.
    From £4 per employee.

    1. 1
      Import your teamAdd employees and locations — or bring them in via import.
    2. 2
      AI plans, you reviewThe first rota is created automatically — you approve it with one click.
    3. 3
      100% mobile-optimisedEvery employee has full access to their rota, time tracking and payslips, any time.
    PlanStateRecommended
    from£4per user / month
    billed annually
    ✓ Shift planning with templates, week after week
    ✓ Shift swaps and open shifts across the team
    ✓ Holiday and absence requests with approval
    ✓ Basic employee records for every team member
    ✓ Employee app for the whole team
    ✓ Available in 4 languages for international teams

    From Core: AI auto-planning, time tracking with Working Time Regulations checks, sickness reporting with cover management, digital employee records and hours balances · from Pro: payroll export and premiums · Recruiting as an add-on module

    Try free for 14 days
    No credit card, no setup fee.
    All prices plus VAT · Annual plan runs 12 months