All-in-one HR solution. AI-powered. 100% mobile.

    Your time-saving HR software that thinks ahead.

    Scheduling, time tracking, payroll & recruiting — AI-powered and ArbZG-compliant, in one interface.

    Start 14-day free trial
    GDPR-compliantServers in GermanyDATEV export
    How PlanState helps you

    This is what daily life looks like today.

    Paper chaos, Excel spreadsheets and WhatsApp panic. Every day.

    Without PlanState
    With PlanState
    Roster_CW10_FINAL_new(3)_COPY.xlsx⚠ Restored
    FileHomeInsertPage LayoutFormulasDataReviewView
    ABCDEFGH
    1Roster CW 30 — Station A (DRAFT — NOT FINAL!!!)
    2ShiftMo 20.07.Tu 21.07.We 22.07.Th 23.07.Fr 24.07.Sa 25.07.Su 26.07.
    3Early 06–14
    M. Weber
    ?
    ⚠ Called in sick!
    P. Meyer
    S. Lang
    T. Wolf
    ⚠ 1 too many
    L. Braun
    A. Koch
    M. Weber
    ⚠ HELP!
    P. Meyer
    T. Wolf
    K. Schmidt
    ⚠ Weekend surcharge?
    ???
    ⚠ OPEN!
    4Late 14–22
    K. Schmidt
    L. Braun
    ???
    ⚠ Nobody!
    S. Lang
    ⚠ Cover needed?
    K. Schmidt
    L. Braun
    M. Weber
    ???
    ⚠ Cancelled!
    A. Koch
    S. Lang
    P. Meyer
    ⚠ Alone
    5Night 22–06
    A. Koch
    ⚠ ALONE!
    M. Weber
    K. Schmidt
    ⚠ Rest period!
    T. Wolf
    P. Meyer
    A. Koch
    S. Lang
    L. Braun
    ⚠ Searching...
    T. Wolf
    M. Weber
    L. Braun
    CW10 (current)CW10 (old)CW10 BACKUPCW9Surcharges??
    📌 Call Steffi re:
    Saturday night shift!!
    ⚡ Calculate surcharges!
    → Tab "Surcharges??"
    👥
    Care Ward A
    Maria, Petra, Stefan, Tina, Katrin, Lisa, +2
    📞⋮
    TODAY
    Maria Weber
    Sorry can't come tomorrow, I'm sick 🤒
    05:47
    Petra Meyer
    Oh no… get well soon! Who can cover?
    05:52
    Stefan Lang
    I can't, I've already done 3 nights this week 😩
    06:03
    Can someone please take the early shift tomorrow??? 🙏🙏🙏
    06:15✓✓
    Tina Wolf
    Sorry I'm on holiday ☀️
    06:22
    Guys this is URGENT!!!
    06:31✓✓
    Katrin Schmidt
    My schedule is still wrong btw… I did late shift last week but it shows early 😤
    07:14
    Lisa Braun
    Can someone swap Saturday with me?
    07:30
    Message
    🎤
    Features

    Everything your team really needs

    M
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    T
    F
    S
    S

    AI scheduling

    Gap-free plans in seconds — automatically ArbZG-checked.

    This week29:53 of 37.5 hrs
    M
    T
    W
    T
    F
    S
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    Time tracking

    Clock in and out on mobile, timesheets build themselves.

    M
    T
    W
    T
    F
    S
    S

    Leave & absence

    Requests, approvals and balances digital — no paper.

    Digital personnel file

    Contracts and master data secure in one place, always at hand.

    Recruiting & career page

    From job post to hire — including your own career page.

    DATEV

    Payroll & DATEV export

    Premiums calculated automatically, export in days not weeks.

    See PlanState in your business.

    Start 14-day free trial
    In action

    This is what PlanState feels like

    Scheduling in seconds, not hours

    The AI builds gap-free, ArbZG-compliant plans — all you do is approve.

    Schedule · Week 29

    Not planned yet

    Early
    ·
    ·
    ·
    ·
    ·
    ·
    ·
    Late
    ·
    ·
    ·
    ·
    ·
    ·
    ·
    Night
    ·
    ·
    ·
    ·
    ·
    ·
    ·

    Time tracking your team carries with them

    Clock in, breaks and absences right on the phone — wherever your team works.

    Time tracking

    6:32

    Not clocked in

    23:19 of 37.5 hrs
    Mon
    Tue
    Wed
    Thu
    Fri
    Sat
    Sun

    Compliance runs in the background

    Rest periods, maximum working hours and premiums are checked and calculated automatically.

    app.planstate.com/compliance

    Compliance status

    Ward A · Week 29

    See PlanState in your business.

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    From care to the trades.

    Businesses across Germany run their teams on PlanState

    From the ambulance to the construction site: PlanState knows the rules of every industry. Click an industry to see how.

    Jump to an industry: Scheduling for care, Scheduling for hospitality, Scheduling for retail, Crew planning for construction & trades.

    Home and residential care plan early, late and night shifts compliantly — including qualifications, a float pool and automatic premium calculation.

    Learn more
    The problem

    The everyday no one planned for

    Many tools, no overview

    Excel, WhatsApp, folders, sticky notes — none of them talk to each other.

    Scheduling eats your Sunday

    Puzzling hours by hand, week after week.

    Personnel file in a cabinet

    Contracts, leave and docs scattered and offline.

    Payroll handover is error-prone

    Recalculating premiums, retyping numbers by hand.

    AI assistant

    Ask your HR — it knows your business

    The AI assistant knows your organization's team, schedules, absences and numbers, and answers in seconds.

    Tap a question:

    PlanState AI
    Who can cover the late shift on Saturday?
    Available and qualified: Sarah (12 hrs free) and Tom (weekend-ready) — both under the ArbZG limit. Shall I assign Sarah?
    The comparison

    PlanState vs. “business as usual”

    ← swipe to compare →

    FeatureExcel & point tools
    PlanState
    		Enterprise
    Scheduling, time & pay unifiedNoYesPartly
    AI planning & ArbZG checkNoYesNo
    Mobile for deskless teamsNoYesPartly
    DATEV exportManualYesYes
    Ready in 15 minutesNoYesWeeks
    Fully integratedLimitedNo
    Testimonials

    What our customers say

    I used to spend 3 hours every Sunday on the schedule. With Planstate I press a button and maybe adjust two shifts.

    SM

    Sabine Meier

    Head of Nursing

    Finally an app my people actually open. Schedule, time clock, pay slips – all in one. No more excuses.

    TH

    Thomas Hartmann

    Managing Director, Care Facility

    As a nurse, I just want to know when I work and what I earn. Planstate shows me that in 2 seconds.

    LH

    Lisa Hoffmann

    Registered Nurse

    Since we started using Planstate, nobody calls me on weekends about shift swaps. It all runs through the app.

    MW

    Markus Weber

    Facility Manager, Senior Home

    Our staff got up to speed within a week. No training needed, no follow-up questions.

    CF

    Claudia Fischer

    HR Manager, Care Service

    The automatic absence replacement saves me hours every week. I no longer have to call 20 people.

    SB

    Stefan Braun

    Nursing Team Lead

    I can finally see at a glance who has overtime and who still has capacity. Before, it was pure guesswork.

    AS

    Andrea Schulz

    CEO, Home Care Service

    My colleagues love that they can submit preferences directly in the app. It takes so much pressure off.

    JK

    Julia Krause

    Ward Manager

    FAQ

    What you want to know

    Yes. Scheduling, time tracking, absence, personnel file, recruiting and payroll prep come together in one platform.

    Getting started

    Ready in 15 minutes. From €3 per employee.

    01

    Import your team

    Add employees and locations — or import them.

    02

    AI plans, you approve

    The first schedule is generated automatically — you approve it with one click.

    03

    100% mobile-optimized

    Every employee always has full access to the schedule, time tracking, payroll & much more.

    Start 14-day free trial