Your Retail. Your Schedule. In Seconds.
Whether it's multiple stores, seasonal rushes, or last-minute sick calls — PlanState builds your shift plan with AI and keeps your whole team in the loop.
100% mobile — your entire team always has the schedule on hand.
Sunday Evening: Spreadsheet Chaos or Time Off?
Every Sunday night, the same routine: open Excel, piece together availability from three WhatsApp groups, and hope Saturday is covered. Then someone calls in sick Monday morning.
PlanState creates your shift plan automatically — fairly distributed, labor-law compliant, and instantly on your team's phones. Changes? One click, everyone's updated.
No more Sunday-night planning. Your schedule is ready in 30 seconds — and your team has it on their phone instantly.
Sound Familiar?
Understaffed on Saturdays
You plan for a normal day, but the Saturday rush empties the stockroom and the registers are understaffed.
Sick Call Right Before Opening
A call at 7:45 AM — and you start the day begging for a replacement in the team chat.
Vacation Planning Across All Stores
Who's on holiday where and when? Three spreadsheets, two email chains, and the spring break is still understaffed.
Overtime Out of Control
You only realize at payroll that three employees exceeded their maximum weekly hours. By then, it's too late.
18
Compliance Checks
Labor law and leave entitlement checks on every schedule — automatically.
4
Languages
German, English, Italian, Danish — your team is understood.
100%
GDPR-Compliant
Servers in Germany, data processing agreement included.
Everything your retail business needs
Labor law compliance built in
Every shift is automatically checked for breaks, rest periods, and weekly hour limits — no costly penalties.
Fully mobile
Create schedules, swap shifts, track time — all from your phone, even between customers.
Multi-store management
All locations in one dashboard. Central vacation coordination, cross-store assignments, and HQ reporting.
Time tracking with geofencing
Clock in and out via app — GPS-verified per store. No paper, no punch cards, no cheating.
Time off & sick calls
Requests via app, automatic approval workflows, and instant gap detection when someone calls in sick.
Demand-based scheduling
Match staffing to peak hours: more people on Saturday, fewer on Tuesday — automatically.
Team chat & notifications
Replace WhatsApp chaos. Shift info, swap requests, and announcements — all in the app.
Payroll export, DATEV-ready
Export hours, surcharges, and absences in one click — DATEV-compatible, no spreadsheet chaos.
For your industry
Retail isn't one-size-fits-all. Whether fashion, grocery, or furniture — PlanState adapts to your segment's shift patterns.
Fashion & Apparel
- Seasonal peaks (sale, Black Friday, Christmas)
- Flexibly schedule temps and student workers
- Separate fitting room & register staffing
- Multi-store reporting across all locations
Typical customer profile
Retail chains, boutiques, and outlet centers with 10–200 employees. Heavy weekend and seasonal peaks require flexible scheduling.
Also suitable for: bakeries, drugstores, medical supply stores, pharmacies
Mobile first — because your team isn't at a desk
Sales associates, cashiers, warehouse staff — they all need their schedule and time tracking on their phone. PlanState is built exactly for that.
Swap shifts via app
Request a swap, get approval — all in under a minute.
Sick call in 10 seconds
Report sick, shift gap is instantly visible, replacement requested via push.
Pay summary anytime
Hours, surcharges, and overtime — always up to date on your phone.
Your schedule in 3 steps
1.
Add your staff
CSV import or manual entry — assign stores and positions right away.
2.
Create templates
Shift templates per store: early/late, weekend, seasonal templates.
3.
AI plans automatically
One click — PlanState generates the schedule respecting labor law, preferences, and store needs.
Security & compliance you can count on
PlanState is hosted in Germany, GDPR-compliant, and checks every shift against German labor law automatically.
100% GDPR-compliant
Data processing agreement included, data stays in Germany — no US data transfers.
Hosted in Germany
Supabase Frankfurt region, encrypted data transfer, no third-country transfers.
Labor law verified
Automatic compliance checks on every schedule — breaks, rest periods, weekly hour limits.
4 Languages
German, English, Italian, Danish — your international team is covered.
What retailers ask
PlanState starts at €3 per employee per month. Free 14-day trial, no credit card. No setup fee, no minimum term — pay monthly and only for active staff.
Yes. PlanState automatically checks rest periods, maximum working hours and breaks under German working-time law on every plan. Store opening hours and Sunday openings are considered too.
Yes. Manage each store as its own location in one account. Staff can be assigned across stores; you see labour cost per store and export payroll separately or bundled.
About 15 minutes. Import your team via CSV or add them manually, pick a shift template for early and late shifts and publish the first week. Everything else runs automatically.
Yes. Viewing the schedule, swapping shifts, requesting time off, clocking in and out — everything runs in the app. You only approve what needs approval.
PlanState runs the same way in hospitality scheduling and in crew planning for construction & trades. If you only need digital time tracking, start there — or book a demo.
Ready to transform your scheduling?
Get started with PlanState and discover how easy retail scheduling can be. No credit card, no risk — live in 15 minutes.